Tips for Being the Perfect Host When Unexpected Guests Arrive

Every host’s worst nightmare is having last-minute guests with no time to prepare. But fear not, there are a few essential items and strategies that every good host should have on hand for such situations. Seri Kertzner, Chief Party Officer at Little Miss Party Planner, is well-versed in the art of throwing last-minute soirées.

She shares her expertise, emphasizing the importance of being prepared. Kertzner’s own experience, when faced with a last-minute hurricane party, taught her valuable lessons about hosting spontaneously. She asked her guests to contribute food and drinks since the grocery stores were closed, and the impromptu gathering turned out to be a hit.

The key to last-minute hosting success, she says, is to always be prepared. Kertzner advises creating a dedicated section in your home, like a pantry or storage space, for entertaining supplies. This will help you manage the stress that often comes with hosting, ensuring a happy and relaxed host and, in turn, happy and relaxed guests.

Even if you’re caught off guard, Kertzner recommends never letting your guests sense your unpreparedness. Instead, welcome them into your home, make them feel comfortable, and invite them to relax while you put together a last-minute spread and play some tunes to set the mood. The art of hosting is all about creating a warm and welcoming atmosphere, even in unexpected circumstances.

1. Paper Towels & Napkins: Hosting often involves cleaning up, and being prepared for messes is crucial. Kertzner suggests having an ample supply of paper towels and napkins on hand so that you’re ready to handle any spills or mishaps during the party. These essentials are essential for maintaining a tidy and welcoming atmosphere.
2. Cheese Board Supplies: Kertzner recommends keeping a selection of items for an impromptu cheese board in your pantry and fridge. This includes crackers, olives, nuts, dried fruit, dried meats like salami or prosciutto, and cheese. You don’t need a fancy serving platter – a simple cutting board or plate will suffice. Having these items readily available ensures that you can effortlessly put together an impressive last-minute spread for your unexpected guests.
3. Wine, Beer, or a Bottle of Liquor and Ice: When you’re caught off guard by guests, offering them a drink is a courteous gesture. While you might not have an extensive assortment like you would for a planned party, having a spare bottle of wine or some sparkling water is a thoughtful touch. Also, make sure your ice tray is clean and filled in the freezer for serving drinks with ice.
4. A Playlist & Speaker: Music can elevate the atmosphere of your event, whether it’s a small gathering or a larger party. Kertzner emphasizes the importance of having a go-to playlist that you can quickly put on or finding playlists on music apps like Spotify. Music sets the tone for your gathering and enhances the overall experience.
5. Candles: While themed decor might be challenging to pull off for an impromptu gathering, you likely have everything you need to create a cozy atmosphere. Kertzner suggests using candles to instantly establish a soft and beautiful ambiance, even when you’re not able to decorate extensively. Candles can contribute to a warm and inviting environment for your last-minute guests.